Decide whether one person registers a pair or both players register separately. Put that instruction at the top of the form. Otherwise you can end up with two paid entries for the same team and an incomplete team taking another slot.
Fields to collect
| Field | Why you need it |
|---|---|
| Both players’ names | Build a complete doubles roster |
| One team contact | Send schedule changes to the right person |
| Division or event | Place the pair in the intended draw |
| Partner confirmation | Catch incomplete or duplicate teams |
| Relevant rating, if required | Apply your published eligibility rule |
| Accessibility or scheduling request | Review requests before publishing assignments |
Collect only what your event uses. Explain who can see contact information; a public bracket doesn’t need players’ email addresses or phone numbers.
If results will go to a rating provider, identify that provider and explain the submission process before players enter. Confirm any identity or account requirements directly with the provider.
Information beside the form
State the date, venue, check-in deadline, format, scoring rules, and expected finish window. Include the number of guaranteed games if there is one. Describe the entry fee and the event’s withdrawal and cancellation policy plainly.
Give players a contact for correcting an entry. Specify the deadline for changing a partner or division, and who approves exceptions.
Capacity and waitlists
Set capacity from your court plan. Keep divisions separate if they have different playing windows. When a place opens, give the next eligible team a clear response deadline before offering it onward.
Mark a place confirmed only after your own registration requirements are met. Track incomplete pairs separately from confirmed teams so the published draw has the right count.
Close registration before making the draw
Resolve duplicate names, missing partners, and withdrawals first. Export a roster for check-in and keep a private organizer copy. Once you publish the draw, record later changes so the person at the desk can explain the current version.
Play now